EquityBee is looking for an Office Manager to join our US team and manage our new office in Palo Alto, CA. This is an exciting opportunity for an energetic candidate who wants to join a fast-growing startup company that helps startup employees in life-changing events, as we transition into the return back-to-office. This is the first Office Manager role in our US office and a great opportunity to make this role your own by implementing best practices to make our office a positive experience for both our employees and our visitors. Are you energetic, motivated, and excited to return to the office? Apply today!
About the role…
• Help set up our new US HQ in Palo Alto
• Maintain our office space and ensure that it remains an optimal working environment at all times
• Support company executives with ongoing tasks and projects
• Greet visitors and ensure that they have a positive and welcoming experience in our office space
• Ensure compliance and safety within the post-pandemic regulations. Partner with leadership team of best “return to office” practices
• Manage and anticipate office inventory (food, supplies, equipment, etc.)
• Form and manage relationships with all building related vendors (cleaners, property management, deliveries, etc.)
• Assist with coordinating in-person and virtual team events
• Manage new hire company swag and equipment. Ensure smooth onboarding in partnership with our TA Manager
• Provide general administrative support to leadership team
• Ad-hoc projects as assigned
Requirements
• Bachelor’s Degree required
• 2+ years in an Administrative Assistant, Office Manager, or Office Coordinator role
• Excellent communication and interpersonal skills
• Ability to work effectively with minimal supervision
• Time management and ability to meet deadlines
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Strong organizational skills and ability to multitask
• Ability to anticipate needs of the office and employees
• Ability to interact with all levels of the organization
• Positive demeanor with a can-do attitude
• Go-getter mindset who is willing to take on and tackle any type of project
• Desire to work for a fast-growing innovative startup company
Advantages
Prior experience working for a fast-paced startup company
About the role…
• Help set up our new US HQ in Palo Alto
• Maintain our office space and ensure that it remains an optimal working environment at all times
• Support company executives with ongoing tasks and projects
• Greet visitors and ensure that they have a positive and welcoming experience in our office space
• Ensure compliance and safety within the post-pandemic regulations. Partner with leadership team of best “return to office” practices
• Manage and anticipate office inventory (food, supplies, equipment, etc.)
• Form and manage relationships with all building related vendors (cleaners, property management, deliveries, etc.)
• Assist with coordinating in-person and virtual team events
• Manage new hire company swag and equipment. Ensure smooth onboarding in partnership with our TA Manager
• Provide general administrative support to leadership team
• Ad-hoc projects as assigned
Requirements
• Bachelor’s Degree required
• 2+ years in an Administrative Assistant, Office Manager, or Office Coordinator role
• Excellent communication and interpersonal skills
• Ability to work effectively with minimal supervision
• Time management and ability to meet deadlines
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Strong organizational skills and ability to multitask
• Ability to anticipate needs of the office and employees
• Ability to interact with all levels of the organization
• Positive demeanor with a can-do attitude
• Go-getter mindset who is willing to take on and tackle any type of project
• Desire to work for a fast-growing innovative startup company
Advantages
Prior experience working for a fast-paced startup company